SharePoint features an established tool known as Document Sets, which significantly aids in the organization and management of groups of related documents. Distinct from regular folders, Document Sets offer the capability to apply consistent metadata across various documents. This functionality is key in effectively managing and tracking documents, especially valuable in scenarios involving complex projects or high volumes of documentation within an organization. It enhances both access and collaborative efforts.
However, there’s a limitation with Document Sets in SharePoint: their Version History isn’t immediately visible. This can be an obstacle when attempting to trace the modification history or identify who has made changes to a document set’s metadata.
There are a couple of approaches to address this issue. One method is to use PowerShell for tracing these changes. Alternatively, a more user-friendly solution is offered by ShareMasters with its ‘Explore Master’ feature, which is also available in the free version of the software.
To utilize ShareMaster for accessing the Version History of Document Sets, begin by opening ‘Explore Master’ and connecting it to your SharePoint site. After establishing the connection, proceed to ‘files’ and select the library you wish to explore. Within ‘Explore Master’, Document Sets are presented similarly to folders, making it easier to locate the specific set you intend to examine. Once you find the Document Set, click on it, and then on the right-hand side, select ‘Version History’. This will reveal a list of all the versions of the document set, with the option to expand each version to view more details.
Adopting these methods can significantly improve the management and tracking of changes in Document Sets within SharePoint, leading to a more efficient and effective document management process.